JOB VACANCY
JOB TITLE: Administration Assistant
Location: Dar es salaam, Tanzania
JOB PURPOSE
To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.
To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.
KEY ACCOUNTABILITIES (not all-inclusive)
● Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
● Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
● Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
● Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
● Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
● Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
● Assist with management of WFP fleet of light vehicles and maintain Fleet Management System (FMS) Report showing related expenditure, fuels consumption, accident reports and provide technical input during evaluation of contracts for vehicle services.
● Maintain Fleet Management Report on WFP light vehicles showing related expenditure, fuel consumption, accident reports and provide technical input during evaluation of contracts for vehicle services
● Ensure all vehicles are MOSS compliant and have comprehensive records which are easy to access at all times.
● Do minor repairs, assist in identifying garage for vehicle repairs and administer all contracts for vehicle service and maintenance in Dar-es-Salaam and the Sub offices.
● Coordinate insurance of all vehicles and report accidents for insurance claims in a timely manner; ensure accidents are reported timely and proper documentation is submitted for insurance claims.
● Ensure quality spare parts are procured; monitor re-order levels and account for consumption of tires and spare parts; ensure proper management of stock of vehicle spare parts and consolidate quarterly reports on usage of spare parts
● Perform other tasks as assigned
STANDARD MINIMUM QUALIFICATIONS
● Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
● Language: Fluency (level C) in English and Swahili language is required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
● Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
● Has supported in providing ad-hoc guidance to new staff members
APPLICATION INSTRUCTIONS
If you want to apply for this position, click below:
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
DEADLINE FOR APPLICATION IS 24TH NOVEMBER 2020.
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