UNESCO in Tanzania was established in 1974 and is recognized for the central role played in providing material and moral support to the liberation movements which led to the struggle for independence in Southern Africa.
UNESCO Dar es Salaam is a National Office in the East African Region that works in collaboration with the Government, Civil Society, Private Sector and development partners within the UN Delivering as One framework with other UN Agencies to develop and strengthen policies and programmes with the aim to further the building of peace, poverty eradication, sustainable development and intercultural dialogue through education, the sciences, culture, communication and information.
JOB VACANCY
JOB TITLE: Administrative Assistant
Location: Dar es salaam, Tanzania
Job Summary
Under the overall authority of the Head of UNESCO Dar es Salaam Office and the direct supervision of the Finance and Administrative Officer, the incumbent provides a series of finance and administrative support services to the UNESCO National office in Dar es Salaam and in compliance with UNESCO Rules and Regulations.
Duties and Responsibilities:
The administrative assistant will undertake the following responsibilities:
● Compile, verify and maintain records of transactions and Office administrative activities.
● Process payments; check that documents are complete, correct and compliant with the rules, regulations and procedures;
● Ensure that the accounting records and corresponding justifications are complete and properly filed;
● Assist in preparation of budget, check completeness, accuracy and compliance of documentation;
● Assist staff members and their dependents by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with requirements of the organization and the host country.
● Assist in recruitment process activities of the office;
● Make arrangements for shipment and receipt of office and project supplies and equipment and household effects, including customs clearance;
● Assist on preparation of purchase orders, contracts, meetings and follow up;
● Maintain and monitor stock levels of various supply items;
● Liaise with companies and host country’s administration;
● Follow up air tickets purchase and payments,
● prepare travel authorizations and assemble information pertinent to the purpose of travel; track security certificates;
● Assist in the allocation of office and planning moves;
● Monitor the work of the cleaning staff to ensure the work undertaken by them meets the standards in the contract specification.
DESIRABLE QUALIFICATIONS
Education
● Bachelors Degree in Finance, Administration or others related fields Skills and Competencies.
● Knowledge of UN rules and regulations.
REQUIRED QUALIFICATIONS
Education
● Completed Secondary Education.
Work Experience
● Minimum 3 years of relevant work in administration and finance within UN or international organizations.
Languages
● Excellent/very good knowledge of English and Swahili
Skills and competencies
● Excellent interpersonal and communication skills.
● Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc).
● Good analytical and problem solving skills. Initiative, service-oriented, and discretion.
● Proven ability to work efficiently, under pressure, and in a multi-cultural environment
● Flexibility to adjust to different work schedules and priorities.
COMPETENCIES (Core / Managerial)
● Accountability (C)
● Communication (C)
● Innovation (C)
● Knowledge sharing and continuous improvement (C)
● Planning and organizing (C)
● Results focus (C)
● Teamwork (C)
BENEFITS AND ENTITLEMENTS
● The remuneration is at SB2 Level Peg 3 - TZS 2,023,158 monthly including pension and medical benefits
APPLICATION INSTRUCTIONS
If you want to apply for this job, click below:
The deadline for applications is 19th December 2020- Midnight
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