Danish Refugee Council is a humanitarian actor in Tanzania. As part of the Burundian Refugee Response in Tanzania, DRC work in the sectors of camp management, community services, Protection, General Food Distribution, Livelihoods, and WASH/small infrastructure.
Our vision is to assist refugees, internally displaced people and their host communities to a dignified life. We protect lives and human rights and empower beneficiaries throughout conflict displacement by providing shelter, food, and hope in terms of work, education and integration towards a sustainable future
JOB VACANCY
Job title: Finance Assistant
Reporting to: Finance Manager
Location: Kibondo, Tanzania
The overall purpose of the role:
Under the supervision of the Finance Manager, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Responsibilities:
● Finance and accounting
● Daily accounting (bookkeeping) according to DRC operations handbook
● Handle Cash and bank payment vouchers needed for the day to day financial transactions.
● Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
● Manage petty cash and clear cash advances upon request.
● Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
● Issue cash receipts for all collected cash.
● Ensure all bank accounts statements are reconciled.
● Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
● Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
● Create vendor Invoices in Dynamics for high-value procurement.
● Process payment to vendors through bank cheques and Internet banking
● Process tax and all other statutory payments every month before the deadline.
● Process payment of incentive workers on monthly basis.
● Stamp” PAID” all vouchers immediately after the payment is made.
● Create and post-project expense journals for low-value procurement
● Reconcile accounts payable and accounts receivables in DRC Dynamics.
● Routine record keeping and archiving
● Correctly use DRC Dynamics functionalities in area of concern
● Prepare and participate in donor verifications and annual audits.
● Update the Finance Manager on cash balance every day by COB.
● Follow up with staff to ensure that all staff advances are settled within the same month.
● Assist the Finance Manager in other areas as required. Reporting
● Assist with collecting, reviewing, correcting, and filing all financial progress reports.
● Support financial report preparations to donors
● Submit progress and status reports
Education:
● Diploma or equivalent professional qualification
● Languages: English (Fluent, written and spoken), Swahili (Fluent, written and spoken)
Experience and technical competencies:
● Minimum 1 year of relevant work experience
● Experience with carrying out admin tasks
● Good communication skills
● Advanced proficiency in Excel
● Basic proficiency in PowerPoint and Word • Well-developed organizational and planning skills in order to meet deadlines
● NGO experience
● Advanced English proficiency
● Fluency in Swahili
APPLICATION INSTRUCTIONS:
If you want to apply for this job, click below:
The deadline for application is 31st January 2021.
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